A planning meeting for this event, scheduled to take place at The Village Centre & Playing Fields, Harvey Lane, Dickleburgh on Saturday 19th May 2007, was held on Monday 11th September at 7.30pm in the Village Centre. All village organizations were invited to attend. Turn-out was disappointing with several apologies due to holidays, other meetings and commitments.
Following on from this year’s resounding success resulting in raising in excess of £800 for charity, despite bad weather shortening the day, the purpose of the meeting was to create a firm basis for next year’s May Fayre and clearly establish it’s framework and objectives.
The core organizing committee was confirmed to be the same as 2006, as follows:
Chair: Brian Baker
Vice Chair: Brian Leeder
Secretary & Treasurer: Jan Logan
Stalls & Sideshows & Arena Events: Kathy Leeder & Jan Logan
Evening Entertainment: Jan Logan
Site Logistics & Sound Equipment etc: Mick Logan, Ivan Sanford, Mike Harrowven, Ray Dorrington, Ian Logan, Brian Leeder, Brian Baker
Compere: Mike Harrowven
Security: DRSSC
Car Parking: Francis Woodrow, Ray Dorrington
Publicity: Mick & Jan Logan, Ivan Sanford, Brian Baker
Catering: Barbeque to be determined.
Refreshments: Kathy Leeder
Bar & Real Ale: DRSSC.
Plus input by members of local organizations.
The following was agreed:
Charity to be supported: Royal Society for the Prevention of Cruelty to Children (RSPCC).
May Queen and Princesses: To be selected at the New Year’s Eve Function in the Sports & Social Club, by appointed judges.
Local Organizations taking part: May Fayre is a village event from which the Local Organizations can benefit and a selected charity supported with all profits from the raffle and other income generated from the centre. Accordingly, there will be no charge for local organizations taking a stall or putting on a sideshow/game and the distribution of all profits there from will be at the discretion of that organization. Provision of good quality raffle prizes in lieu of no charge for taking stalls will be expected. Stall holders will not be allowed to hold raffles of their own – they must only sell the Main Tickets! All profits from the Raffle will be placed into a central “pot”.
Boot Sale: This will follow the 2006 format with advance bookings being priced at £5.00 per plot and arrivals on the day at £10.00. Arrival can be made at 8.30am to prepare for formal opening at 10.00am.
The proposed outline programme is as follows:
BOOT SALE: 10.00am to 4.30pm
STALLS & EVENTS: 10.00am to 4.30pm
EVENING MUSIC: 8.00pm to Midnight with “Re-Run”. – Tickets -£3.50
BARBEQUE: All day & evening.
Further discussion took place on arrangements for the following:
First Aid: Will be provided by a Qualified Medical Technician.
Obtaining Raffle Prizes & Sponsors: to be pursued by all concerned
Opening Of Event: A celebrity to be sought, possibly via the selected charity.
Booking of Hall, Use of Playing Field, Licences, Litter Bins, Security, Arena Flooring, Bunting etc to be arranged.
Potential attractions were discussed as follows, some of which are already “booked” and others need confirmation from both external sources and local organizations;
Arena events: Morris Dancers, Dickleburgh Primary School Children, Drum Majorettes, Line Dancers, Tug of War, Punch & Judy, Fire Engines, Novelty Races for kids.
Stands/Stalls: Tombola, Target Bowls, Bowling the Pig, Big Cake Stall, Clairvoyant, Ball In Bucket , Coconut Shy, Football Penalties, Plants, Books, Bouncy Assault Course, Bric-a Brac, Greeting Cards, Rollerball, Splat the Rat, Tennis/Baseball Shoot and so on.
NEXT MEETING: MONDAY 6TH NOVEMBER. VILLAGE CENTRE 7.30PM
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